As I mentioned yesterday, stories are a public speaker's best friend. Why? Because they are interesting, understandable and memorable. And as an added bonus, they take a little time to tell. So when you have 50 minutes to fill, your "facts and figures" only go so far--It takes about 5 seconds to cite a statistic. What are you going to say for the remaining 49 minutes and 55 seconds? Tell stories, that's what. But I'm getting ahead of myself. Let's start with interesting.
Stories are interesting. Yes, I know, we've all heard our share of boring stories, i.e., stories told poorly, but stories grab our attention. If I start to tell you the story of little Bobby who suffered terribly with a stuttering problem and his typical day at school, you will find it hard not to pay attention. Because once we start a story, the listener wants to know what happens to the subject of the story. What is little Bobby's day like? Do the kids taunt him and act cruelly, or do they all rally around him and support him in his simple struggle to communicate? Once you begin a story, we just naturally want to know where it goes and how it turns out. It is in this sense that I say stories are inherently interesting. They capture our attention and hold it, as long as we tell the story reasonably well.
Stories are also understandable. When you have to teach people, use stories that exemplify your concept, topic, or purpose. One of the things I try to teach my students when we cover informative speaking is the need for your audience to understand what the hell you are talking about. After all, when you know a lot about a topic, it's easy to go over the learner's head with jargon and knowledge you assume your audience has, but doesn't. In short, you teach at a too advanced level and "lose" your audience. In trying to get this point across I always tell them the story of a former student's "Birth of a Star" speech.
A young man whose intelligence far exceeded my own once delivered a speech on how a star is formed, or "born" if you will. There were two problems with the speech though. First it was 13 minutes long (twice as long as the assignment called for). But the bigger problem was that after 13 minutes no one in the audience had any clue how a star was formed! He knew, I am sure. But he was so far over our heads with his vocabulary and assumed knowledge that we had no idea what he was talking about. He was interesting for sure, as he was teaching like his hair was on fire, with the enthusiasm of a true believer, with PowerPoint going full blast and multi-colored diagrams on the board...oh yeah, he was interesting. But understandable? not even close. He took it for granted that his audience knew all about black holes and red stars and quarks and positively charged neutrons--or whatever the hell he said up there. And we didn't.
I tell this story to make a point for my students--don't overestimate the knowledge level of the audience. And when combined with a few other examples, they "get it". I rarely see speeches like that where the student goes over our heads because they understand the STORY of the guy with the birth of a star speech. If an audience can understand the story, they can also understand the concept the story is exemplifying.
Finally, stories are memorable. When all is said and done, my students remember the stories I tell in class. Do they remember the definitions, brief examples, a or statistics I provide? Sadly, according to Final Exam results, much less so. But at the end of the semester--and sometimes years later when I run into them at the mall or at a parade or something--they remember the story about the little kid who stuttered and that guy who gave the speech about stars that nobody understood.
It's not just me though. stories are how culture is recorded and passed from generation to generation. Writing is a relatively new development in the history of humanity, but we have stories that go back thousands of years before writing was invented. The stories of the Bible for instance, all happened before they were written down. The stories were told from one generation to the next for years and years.
In oral cultures they have no written records, yet they have complex value systems and thousands of years of cultural history, all in the form of stories. People remember stories.
So there you have it. Stories are interesting, understandable, and memorable. That's why they're great tools for public speakers. However, that's just the start of why stories are your friend. In my next blog entry I will explain how stories make you speak better. That's right. Stories make you DELIVER your message better and I'll explain how and why when we meet again.
Until then, be well and speak well.
And thanks for reading!
For more information on Dan Leyes and his work with Semiosphere Consulting click here
Friday, March 29, 2013
Thursday, March 28, 2013
It's Story Time!
Once upon a time we were all children...and we loved stories. We cherished those moments when someone older and wiser would sit us down and read--or just tell--us a story, The telling of the story had a magical power. It would silence even the most chatty of toddlers and make them pay attention. There is something in the human DNA that finds stories wonderfully engaging.
Unfortunately we're not little kids any more. We've got bills to pay and bosses to placate, widgets to sell and kids to raise, and a million and one social media markets to conquer. The demands on our time are at an all-time high, as "nine-to-five" has morphed into "24/7".
Yet there is still one constant, one singular meme, that transcends change and reinvigorates the imagination. Yes, you guessed it. It's our old friend the story.
For me, the story has never been far from my consciousness, as I have been preaching the good news of storytelling to my public speaking students for decades. "The story is your friend" I tell them, as stories are inherently interesting, understandable, and memorable in a way that "facts and figures" are not.
The funny thing is that now I see high-priced communication consultants preaching the power of the story and teaching storytelling to well-heeled executives as if it were some new invention or insight.
Over the next few days I will be sharing some thoughts--and some stories--about the virtues of storytelling for the public speaker. So check back tomorrow, as I provide the insights that some are paying hundreds of dollars an hour for. Most importantly this knowledge and know-how will help to make you a great public speaker. A speaker audiences will love and want to hire again and again.
Until then, be well and speak well.
And thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
-->
Unfortunately we're not little kids any more. We've got bills to pay and bosses to placate, widgets to sell and kids to raise, and a million and one social media markets to conquer. The demands on our time are at an all-time high, as "nine-to-five" has morphed into "24/7".
Yet there is still one constant, one singular meme, that transcends change and reinvigorates the imagination. Yes, you guessed it. It's our old friend the story.
For me, the story has never been far from my consciousness, as I have been preaching the good news of storytelling to my public speaking students for decades. "The story is your friend" I tell them, as stories are inherently interesting, understandable, and memorable in a way that "facts and figures" are not.
The funny thing is that now I see high-priced communication consultants preaching the power of the story and teaching storytelling to well-heeled executives as if it were some new invention or insight.
Over the next few days I will be sharing some thoughts--and some stories--about the virtues of storytelling for the public speaker. So check back tomorrow, as I provide the insights that some are paying hundreds of dollars an hour for. Most importantly this knowledge and know-how will help to make you a great public speaker. A speaker audiences will love and want to hire again and again.
Until then, be well and speak well.
And thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
-->
Tuesday, March 26, 2013
Using PowerPoint Effectively or Keeping Satan at Bay
As I promised yesterday, today's entry is about using PowerPoint more effectively. And I use PowerPoint as a generic term for all presentation aids. If you haven't read yesterday's entry ("PowerPoint is Satan") you probably should to give this some context.
One caveat: I am not an expert in PowerPoint design. I am an expert in public speaking. The suggestions I offer here are meant for the occasional speaker who feels that s/he is expected to--or feels obligated to--use PowerPoint and doesn't want to use it poorly. Because, as I mentioned yesterday, using it poorly ruins otherwise excellent or at least effective presentations.
First, use PowerPoint as a visual aid, not as your speaking notes, This is the mistake made most often.by speakers. They feel the need to put every idea they are going to say on PowerPoint. Then, worse, they use it to speak from, essentially reading lots of bullets to us and putting us to sleep. If your PowerPoint slideshow has everything you are going to say on it, please just email them to me. I can read them, get all your info and save the time and expense of travelling to hear you read your slides to me.
Instead think of them as visual aides. If there is something you would like me to SEE, get a photograph of it and insert it on a slide. The first speaker I wrote of yesterday was old school. She had lots of "props" in the form of brochures, photographs, and even a white pine sapling, These all could have been inserted onto slides and freed her to talk about what she wanted, not what her PowerPoint told her she had to talk about (which she didn't do anyway because it was too much to cover in her available time frame). Instead she held up brochures that we could barely see and waxed poetic about how beautifully designed they were.
A colleague of mine, Howard Miller, whose brilliance is a model for all public speakers has a PowerPoint "lecture" that I have since stolen and incorporate into my own public speaking course. He simply repeats the phrase "Fewer words, more pictures" as many times as there are students in the class (typically 25). I've taken to doing the same, except that after the twenty-fifth "fewer words, more pictures" I say "Now I think what Miller is trying to say, is that your PowerPoint should have fewer words and more pictures" . (Of course invariably a student will subsequently ask "Can we have pictures on our PowerPoint?" but alas that is a different blog entry on listening for a different day). Use PowerPoint to show us cool or meaningful stuff, not as a repository for every idea in your speech.
A second suggestion is to rehearse your talk aloud WITH your PowerPoint. Get in the rhythm of when your slide changes will occur. Identify those parts of the speech that might call for a visual for which you don't yet have one, and most importantly put reminders--highlighted--to switch slides, etc., on your speaking notes. We've all seen the speaker who forgets to switch slides and then has to play catch-up as they feverishly fly through slide after slide that related to something they have already finished speaking about. A little rehearsal goes a long way. This was the problem of the second speaker. His talk did not match up with his slides. There was a total disconnect, so we got to hear him talk about stuff and then whip through slides saying "I already covered this" a dozen times.
A third suggestion. If you must use text, use it sparingly. No full sentences (unless it is a direct quote--hopefully a short one--which you are ethically obligated to read as a means of accurately quoting the person. Having us visually read it along with you is not a terrible thing in this case). Use a key word or phrase, if you must, to help identify the talking point for your audience, but give us the idea itself in your own words. If I can read your PowerPoint and understand everything in your presentation, I don't need you. You have too much information on your slides. And in the name of all things Holy, PLEASE do not stand there reading your slides to us. This was the unforgivable sin of the third speaker--okay, I forgive her, but it has taken me a few days to get over it.
Whether it's text or data, please remember to KISS (Keep It Simple Speaker). A slide should momentarily grab our attention and communicate something quickly. If I have to spend more than a second or three reading, deciphering, analyzing or figuring it out, guess what? That is time I am not listening to you. So make your slides capable of being taken in in an instant, so our attention can quickly return to where it belongs...on what you are saying.
Finally...and I feel like I'm just beginning to scratch the surface of PowerPoint sins, but...keep your focus on the audience, not the screen. The fourth speaker on Saturday literally turned her back to the audience and spoke to the screen for the vast majority of her presentation, She was guilty of all of the things mentioned above, but this was the most dreadful. You are the show, not the screen. Bask in it! How often in life do we get everyone to shut up and just listen to what we have to say? Enjoy the moment, engage your audience. Don't hide from them by putting all your attention on the screen.
She also appeared to be seeing these slides for the first time, As she herself would have to read the bullet, think about it for a moment and then try to explain it (unfortunately this explanation took the form of mumbling in the opposite direction of the audience so we could not hear what she said). Avoid having someone else design your PowerPoint Slides for you, but if you must, at the very least get familiar with them, rehearse with them, edit them if you are not comfortable with them. Make them work for you, not against you.
So those are the ideas I would have shared with the four bright, well informed, likable speakers I saw Saturday. Their presentations could have been so good, but for their use of PowerPoint. Still, there are a thousand more ideas for using PowerPoint brilliantly. When I need ideas I look to people like Alex Rister or the Six Minutes site. These folks eat, drink, sleep and breathe slide design. I strongly encourage you to read their work.
As for me, I'm just a simple speech coach trying to do his small part to keep Satan at bay.
Be well, and speak well.
And as always, thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
One caveat: I am not an expert in PowerPoint design. I am an expert in public speaking. The suggestions I offer here are meant for the occasional speaker who feels that s/he is expected to--or feels obligated to--use PowerPoint and doesn't want to use it poorly. Because, as I mentioned yesterday, using it poorly ruins otherwise excellent or at least effective presentations.
First, use PowerPoint as a visual aid, not as your speaking notes, This is the mistake made most often.by speakers. They feel the need to put every idea they are going to say on PowerPoint. Then, worse, they use it to speak from, essentially reading lots of bullets to us and putting us to sleep. If your PowerPoint slideshow has everything you are going to say on it, please just email them to me. I can read them, get all your info and save the time and expense of travelling to hear you read your slides to me.
Instead think of them as visual aides. If there is something you would like me to SEE, get a photograph of it and insert it on a slide. The first speaker I wrote of yesterday was old school. She had lots of "props" in the form of brochures, photographs, and even a white pine sapling, These all could have been inserted onto slides and freed her to talk about what she wanted, not what her PowerPoint told her she had to talk about (which she didn't do anyway because it was too much to cover in her available time frame). Instead she held up brochures that we could barely see and waxed poetic about how beautifully designed they were.
A colleague of mine, Howard Miller, whose brilliance is a model for all public speakers has a PowerPoint "lecture" that I have since stolen and incorporate into my own public speaking course. He simply repeats the phrase "Fewer words, more pictures" as many times as there are students in the class (typically 25). I've taken to doing the same, except that after the twenty-fifth "fewer words, more pictures" I say "Now I think what Miller is trying to say, is that your PowerPoint should have fewer words and more pictures" . (Of course invariably a student will subsequently ask "Can we have pictures on our PowerPoint?" but alas that is a different blog entry on listening for a different day). Use PowerPoint to show us cool or meaningful stuff, not as a repository for every idea in your speech.
A second suggestion is to rehearse your talk aloud WITH your PowerPoint. Get in the rhythm of when your slide changes will occur. Identify those parts of the speech that might call for a visual for which you don't yet have one, and most importantly put reminders--highlighted--to switch slides, etc., on your speaking notes. We've all seen the speaker who forgets to switch slides and then has to play catch-up as they feverishly fly through slide after slide that related to something they have already finished speaking about. A little rehearsal goes a long way. This was the problem of the second speaker. His talk did not match up with his slides. There was a total disconnect, so we got to hear him talk about stuff and then whip through slides saying "I already covered this" a dozen times.
A third suggestion. If you must use text, use it sparingly. No full sentences (unless it is a direct quote--hopefully a short one--which you are ethically obligated to read as a means of accurately quoting the person. Having us visually read it along with you is not a terrible thing in this case). Use a key word or phrase, if you must, to help identify the talking point for your audience, but give us the idea itself in your own words. If I can read your PowerPoint and understand everything in your presentation, I don't need you. You have too much information on your slides. And in the name of all things Holy, PLEASE do not stand there reading your slides to us. This was the unforgivable sin of the third speaker--okay, I forgive her, but it has taken me a few days to get over it.
Whether it's text or data, please remember to KISS (Keep It Simple Speaker). A slide should momentarily grab our attention and communicate something quickly. If I have to spend more than a second or three reading, deciphering, analyzing or figuring it out, guess what? That is time I am not listening to you. So make your slides capable of being taken in in an instant, so our attention can quickly return to where it belongs...on what you are saying.
Finally...and I feel like I'm just beginning to scratch the surface of PowerPoint sins, but...keep your focus on the audience, not the screen. The fourth speaker on Saturday literally turned her back to the audience and spoke to the screen for the vast majority of her presentation, She was guilty of all of the things mentioned above, but this was the most dreadful. You are the show, not the screen. Bask in it! How often in life do we get everyone to shut up and just listen to what we have to say? Enjoy the moment, engage your audience. Don't hide from them by putting all your attention on the screen.
She also appeared to be seeing these slides for the first time, As she herself would have to read the bullet, think about it for a moment and then try to explain it (unfortunately this explanation took the form of mumbling in the opposite direction of the audience so we could not hear what she said). Avoid having someone else design your PowerPoint Slides for you, but if you must, at the very least get familiar with them, rehearse with them, edit them if you are not comfortable with them. Make them work for you, not against you.
So those are the ideas I would have shared with the four bright, well informed, likable speakers I saw Saturday. Their presentations could have been so good, but for their use of PowerPoint. Still, there are a thousand more ideas for using PowerPoint brilliantly. When I need ideas I look to people like Alex Rister or the Six Minutes site. These folks eat, drink, sleep and breathe slide design. I strongly encourage you to read their work.
As for me, I'm just a simple speech coach trying to do his small part to keep Satan at bay.
Be well, and speak well.
And as always, thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
Monday, March 25, 2013
PowerPoint is Satan
I watched four speakers at a workshop I attended on Saturday. They were all intelligent, very well versed in their topics, and all seemed incredibly likable. And their presentations were all seriously flawed. The common denominator? PowerPoint.
I was once told that the word Satan comes from the Hebrew meaning one who hinders or obstructs. I have no knowledge of Hebrew or whether that is true. However if it is even remotely true, then I think it is not hyperbole to label PowerPoint as Satan. This potentially very cool software program has done more to hurt public speaking than any phenomenon...ever. More often than not it simply hinders or obstructs human communication.
The first speaker I saw was a great example. She was a retired high school teacher and as such probably knows more about engaging an audience than most of the people on the planet---I can't think of a tougher audience to try to keep engaged than a room full of high-schoolers! And engaging she was. She spoke for 15 minutes or so and had the audience in the palm of her hand, Her exuberance, knowledge, and joy for sharing it was a wonderful thing to watch. She then realized she had a PowerPoint slide show to get through---something like 30 slides (or about 25 too many) and suddenly became a slave to the bullets--of which there were dozens. She tried to maintain her enthusiasm but basically wound up flying through slides not having time to cover their contents (and from the frazzled look on the woman trying to keep the day on schedule, I suspect went way over her allotted speaking time, despite the fact that little meaningful communication happened after that initial fifteen minutes).
Her use of PowerPoint ruined her presentation.
The second speaker was as well informed and likable as can be. He seemed to have a plan. The problem was that the plan was not in sync with the plan set up on the PowerPoint. So he spent the second half of his presentation clicking to a new slide and saying "Well I've already talked about all of this" and moving on, repeating as necessary.
PowerPoint seriously detracted from his presentation.
The third speaker followed her slides dutifully, reading one full-sentence bullet after another...and was as boring as eternity in a white room...the time frame she seemed to speak for.
PowerPoint was used poorly, and the presentation followed suit.
And then the fourth speaker, Ah, the fourth speaker, Yes, the fourth speaker. What can I say? I had such high hopes for the fourth speaker as she made her way to the front of the room. For starters, she was beautiful--that's always a nice extra, no? And she was smart. She just oozed intelligence (and the credentials announced during the introduction of her suggested as much...a graduate degree from Princeton and so forth). And then when she provided a fundamentally sound introduction to her speech, I knew that it had been worth the wait for the fourth and final speaker. Except at the very end of the intro when she previewed her main points. She previewed seven or so and any speechwriter knows three is ideal, and any more than five is absolutely unacceptable. But alas, no one is perfect and if she knew enough to preview her main points she would be so wonderful that even the "bonus points" could and would be forgiven.
And then she turned her back to half the audience and began to mumble at the screen, She would read each bulleted factoid, mumble awhile and read the next bullet and mumble some more and this went on for half an hour that felt like the aforementioned eternity. It took every ounce of civility I had to not just get up and walk out.
She was the very worst of what PowerPoint can do to a human being.
The really sad part is I am convinced that every one of the four would have been so much better had they simply not used PowerPoint. Yes, that's right. You are far better off with zero visual aids than poor ones.
Tune in tomorrow when I will discuss some simple pointers for using PowerPoint EFFECTIVELY. Nothing crazy or time consuming, just some simple suggestions to keep PowerPoint's Satanic powers at bay and make yourself a more effective speaker.
Until then, be well and speak well.
And thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
I was once told that the word Satan comes from the Hebrew meaning one who hinders or obstructs. I have no knowledge of Hebrew or whether that is true. However if it is even remotely true, then I think it is not hyperbole to label PowerPoint as Satan. This potentially very cool software program has done more to hurt public speaking than any phenomenon...ever. More often than not it simply hinders or obstructs human communication.
The first speaker I saw was a great example. She was a retired high school teacher and as such probably knows more about engaging an audience than most of the people on the planet---I can't think of a tougher audience to try to keep engaged than a room full of high-schoolers! And engaging she was. She spoke for 15 minutes or so and had the audience in the palm of her hand, Her exuberance, knowledge, and joy for sharing it was a wonderful thing to watch. She then realized she had a PowerPoint slide show to get through---something like 30 slides (or about 25 too many) and suddenly became a slave to the bullets--of which there were dozens. She tried to maintain her enthusiasm but basically wound up flying through slides not having time to cover their contents (and from the frazzled look on the woman trying to keep the day on schedule, I suspect went way over her allotted speaking time, despite the fact that little meaningful communication happened after that initial fifteen minutes).
Her use of PowerPoint ruined her presentation.
The second speaker was as well informed and likable as can be. He seemed to have a plan. The problem was that the plan was not in sync with the plan set up on the PowerPoint. So he spent the second half of his presentation clicking to a new slide and saying "Well I've already talked about all of this" and moving on, repeating as necessary.
PowerPoint seriously detracted from his presentation.
The third speaker followed her slides dutifully, reading one full-sentence bullet after another...and was as boring as eternity in a white room...the time frame she seemed to speak for.
PowerPoint was used poorly, and the presentation followed suit.
And then the fourth speaker, Ah, the fourth speaker, Yes, the fourth speaker. What can I say? I had such high hopes for the fourth speaker as she made her way to the front of the room. For starters, she was beautiful--that's always a nice extra, no? And she was smart. She just oozed intelligence (and the credentials announced during the introduction of her suggested as much...a graduate degree from Princeton and so forth). And then when she provided a fundamentally sound introduction to her speech, I knew that it had been worth the wait for the fourth and final speaker. Except at the very end of the intro when she previewed her main points. She previewed seven or so and any speechwriter knows three is ideal, and any more than five is absolutely unacceptable. But alas, no one is perfect and if she knew enough to preview her main points she would be so wonderful that even the "bonus points" could and would be forgiven.
And then she turned her back to half the audience and began to mumble at the screen, She would read each bulleted factoid, mumble awhile and read the next bullet and mumble some more and this went on for half an hour that felt like the aforementioned eternity. It took every ounce of civility I had to not just get up and walk out.
She was the very worst of what PowerPoint can do to a human being.
The really sad part is I am convinced that every one of the four would have been so much better had they simply not used PowerPoint. Yes, that's right. You are far better off with zero visual aids than poor ones.
Tune in tomorrow when I will discuss some simple pointers for using PowerPoint EFFECTIVELY. Nothing crazy or time consuming, just some simple suggestions to keep PowerPoint's Satanic powers at bay and make yourself a more effective speaker.
Until then, be well and speak well.
And thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
Sunday, March 24, 2013
Why I'm Blogging
Since the inception of my communications consulting practice, Semiosphere Consulting in January of 2013, I have become more aware than ever of the need for sound public speaking advice and information.
As a college educator for over a quarter-century, I think I had become cloistered in the classroom. I saw my share of bad presenters outside the classroom, often times by talented educators who ought to know better. But since I have begun offering my services, marketing, and networking I find myself at multiple presentations outside of academia each week. And one thing has become clear: my services are definitely needed!
And so this blog will serve as a conduit of sorts for information on public speaking. Sometimes it will be my own writing, sometimes it will be links to the works of others. Always, though, I hope it will be useful to those who want to be better public speakers.
I also hope this will open up a line of communication with those who read it. I would love to entertain questions from readers. I welcome feedback, success stories (and horror stories!) and pretty much any observations or reflections on public speaking you may have to offer.
Thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
As a college educator for over a quarter-century, I think I had become cloistered in the classroom. I saw my share of bad presenters outside the classroom, often times by talented educators who ought to know better. But since I have begun offering my services, marketing, and networking I find myself at multiple presentations outside of academia each week. And one thing has become clear: my services are definitely needed!
And so this blog will serve as a conduit of sorts for information on public speaking. Sometimes it will be my own writing, sometimes it will be links to the works of others. Always, though, I hope it will be useful to those who want to be better public speakers.
I also hope this will open up a line of communication with those who read it. I would love to entertain questions from readers. I welcome feedback, success stories (and horror stories!) and pretty much any observations or reflections on public speaking you may have to offer.
Thanks for reading!
For more information about Dan Leyes and his consulting services visit Semiosphere Consulting.
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